Microsoft Program Guidelines

tags:  Microsoft

Rules, Eligibility, and Restrictions


o   Organizations receive an allotment of Microsoft software donations that is reset every two years. An organization's two-year cycle begins with its first donation request after July 27, 2011. After two years, a new cycle begins, and a new allotment is available.

o   During its two-year cycle, an organization can request

·      Up to 50 of each desktop or license-only product (like a CAL).

·      Up to 25 of each server product that uses core-based licensing.

·      Up to five server products that do not use core-based licensing.

o   For further details, see Quantity and Frequency of Microsoft Requests on the Microsoft Donation Program — Eligibility and Allotments page.

·      Budget: Organizations with annual operating budgets of any size are eligible for products in this program.

·      Nonprofits and public libraries only:

o   This donation is available to NGOs registered under Societies Registration Act, 1860 or Indian Trusts Act, 1882 or those organizations registered under Section 25 of Companies Act, 1956, as granted by the Government of India, and to public libraries with valid FCRA certificate.

o   Microsoft reserves the right to grant or deny an organization's request at any time, for any reason.  

·      Eligible organization types: The Microsoft Donation Program serves nonprofit organizations whose missions benefit the local community. This could include organizations with the following missions:

o   Providing relief to the poor

o   Advancing education

o   Improving social welfare

o   Preserving culture

o   Preserving or restoring the environment

o   Promoting human rights

o   Establishment of civil society

·      Ineligible organization types: Not all nonprofit organizations are eligible for participation in the Microsoft Donation Program. Ineligible organizations include the following:

o   Governmental organizations or agencies.

o   Educational institutions, including K-12 schools, colleges, universities, and trade schools.

o   Healthcare organizations, including hospitals, healthcare networks, health plans, ambulatory healthcare services, home healthcare and assisted living healthcare organizations, health research organizations, and laboratories. Exceptions include independent nonprofit organizations with the following missions: community, behavioral and women's health clinics; hospices; emergency services; and blood, tissue and organ banks.

o   Professional, commerce, and trade associations.

o   Sponsorships of events, tables, exhibitions, or performances.

o   Fundraising events such as luncheons and dinners.

o   Political, labor, and fraternal organizations.

o   Refurbishers that will be installing the donated software on refurbished computers to be distributed or donated to nonprofits or schools. Please visit the Registered Refurbisher Program.

o   Nonpublic, libraries, including private libraries, school libraries, specialty libraries, armed forces libraries, and libraries in government agencies.

·      Terms of service: Organizations that request Microsoft products must agree to any applicable terms of service.

·      Amendments: Microsoft reserves the right to supplement or amend these eligibility guidelines at any time without notice.

·      Anti-discrimination policy: To be eligible to participate in this program, organizations must attest to the following statement, which certifies compliance with the Microsoft corporate citizenship nonprofit giving antidiscrimination policy:

My organization does not have a policy or mission of discriminating in hiring, compensation, access to training or services, promotion, termination, or retirement based on race, color, sex, national origin, religion, age, disability, gender identity or expression, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status.


My organization is a religious organization, and any discriminatory practices of my organization are exempt from laws that otherwise prohibit such discrimination.

·      FAQ: For more information about Microsoft's resources for nonprofits and donation program eligibility, see its Nonprofit FAQ.

·      Product distribution:

o   Products will be distributed under this program to qualifying organizations and libraries only, not to individuals.

o   Recipient organizations may not transfer or resell Microsoft products.

o   Microsoft products may not be installed on computers that will be given to or sold to other organizations or individuals, even as part of a charitable program.